The Business Explorer Analyzer (BEx Analyzer) is the analysis and reporting tool of the Business Explorer that is embedded in Microsoft Excel. You can call up the BEx Query Designer in the BEx Analyzer, in order to define queries.
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Subsequently, you can analyze the selected Info Provider data by navigating to the query created in the Query Designer and create different query views of the data. You can add the different query views for a query or add multiple queries to a workbook and save them there.
You can save the workbook in your favorites or in your role on the BW Server. You can also save the workbook locally on your computer. Beyond that you can distribute the workbook by e-mail to recipients.
In this document we will learn how to access and run BEx queries in addition to introducing some reporting functionalities used within BEx.
Access BEx Analyzer
To start the BEx Analyzer, choose Start→ All Programs → Business Explorer →Analyze. This will open Microsoft Excel with the SAP BEx plugins enabled.
Click on the Add-ins tab
Choose the Open Icon in the BEX Analysis toolbox
In the Opened menu click on “Open Query”
A window will pop up asking you to log on to the BW system. Insert your SAP BW username and password?Note that the User for BW client is different from the user in ERP client.
Run a SAP BW Query
We’ll take a “Fulfillment Rate” Query as an example:
Choose InfoAreas (from the menu on the left or through the search drop down menu) → Choose Customer Relationship Management → double click to enter the CRM InfoArea
- Double Click on the ERP Analytics
- Double Click on Sales and Distribution Analysis
- Double Click on Sales Overview Cube
- Choose Fulfilment Rate: Values Report
A Selection Screen appears, click on OK button to run the query
Input Variables for Reports
TIP: The variable input boxes throughout BEx Analyzer often show only the key or text. To view the key and text such as the fund center and fund center name, click on the Display Object button that looks like a wrench and select [Key]Text.
Selecting Multiple Variables
Many times, you will want to choose multiple customers or a range of customers. What do you do? Well, Click on the “Select From List” button to enter multiple variables.
In the drop down box for Show, you can select Single Values or Value Ranges. Just select “Single Values” for this example.
You can select multiple Customers by highlighting and then clicking the right arrow button to move them to the Selection box. Click OK.
- To enter a Sold-To Party range, select Value Ranges in the Show drop down box. Select “Between” in the next drop down box and enter your beginning and ending Sold-To Party values. Click OK.
3 Personalization of Selection Screen
Query with Variables:
If you select a query that has variables, you can personalize variables settings according to your need, and so you do not need to select them every time you run the query. You can delete personalization of a variable any time.
There are 2 methods for personalizing your selection screen:
Select the Variable that we want to personalize, bring it to personalized variable area, select it there and click on Modify Selections button.
- Choose a value for your variable, and click on the OK button.
Check Variable Entries:
After you enter the variable values, you can click Check button to validate the values entered. If the query was defined with mandatory variables to enter before running the query and you didn’t define them in the selection screen then you‘ll have error messages on top of the variables screen.
Create a Variant
Open Query that has a Selection Screen. We’ll take the example of the Fulfillment rate report. To create a new Variant Selection, click on the Save as New Variant button
Specify a description and Save
- Choose your selection and save them to the variant.
- A pop up appears asking you if you want to overwrite your variant with the current settings, Click OK.
Remember: Although BEx Analyzer runs within Excel, the functionality for items such as moving columns, sorting, adding rows, and using formulas is handled differently. Rather than using the Excel commands you must use the Analyzer functions, described below, for these types of operations.
Change the Order of Columns
- Right-click on the column you want to move. Select Swap With and choose the column you want to move to.
Change Display Options (Key and Text)
Right-click on the column you want to change and select Properties from the pop-up menu. In the Presentation drop down box, select how you want to display the data.
Key and Text is the most common choice, but if you do not need to see both, selecting one or the other can help minimize the number of columns displayed and saving viewing space.
- Right click on the column that you want to change and select Properties from the pop-up menu.
In the Suppress Result Rows drop down menu select one of the following:
- Always Suppress = Hide Results/Subtotals
- Always Display = Never Suppress = Always Show
- Display if more than 1 value = Results show unless there is only one item
Hide a Column
Right-click on the column you want to hide → Choose Remove Drill-down.
Unhide a Column
Select the Filter button. Right-click on the name of the column that you want to un-hide and choose Drill down according to a characteristic in Rows.
Filter by Available Figures
In the Filter box, right-click on the column name to be filtered. Choose Select Filter Value….
- Select single values or value ranges, move to the right box, and click OK.
Change Report Variable Values
In the BEx toolbar, select Change Variable Values.
- Choose the desired new variables
Save Report as a Favourite
You can add a frequently used report to your Favorites folder by right-clicking and selecting Add to Favorites.
The Wrap Up
The Bex Analyzer is the main front end tool used to check and analyze reports. This document was intended to introduce and familiarize mainly end users with some of the many functionalities of the Bex Analyzer.
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